Is your workload causing you stress within your place of work? As time is passing, do you feel like you have more tasks on your hands then you can handle? Or feel as though your schedule is getting slightly busy?
The trick is to organise your tasks and use your time effectively to get more things done each day. This should help you reduce your stress levels at your workplace. Time management is a skill that takes time to develop and each person manages this differently. You just need to find what works best for you. Try out a few of the strategies listed below for few weeks and see if it can help you.
Hand out tasks to other staff
Sometimes you can feel yourself getting swamped with excess workloads. It’s completely normal and happens to everyone every once in a while. Whilst having lots to do can keep you busy and make your days fly by, having too much can give you unnecessary stress and cause you to feel burnt out. Being able to confidently delegate to peers is an important skill that’s desirable in management staff.
When getting into work, a great way of time management is to prioritise. This is because a lack of order and working on less important tasks first can prove time consuming and give additional stress when you get to the more important projects later on in the day. Listing everything in order of most important to least important will give you a big sense of relief when the bigger things get finished earlier and you’re working on the less important stuff in the afternoon.
Ensure you always have something to write notes in like a journal or notebook, so that when you get any ideas, it’s on hand to jot down any ideas you have. You can essentially turn this into a to-do list and use the previous advice to prioritise those tasks as you have been noting down. There is nothing more satisfying that crossing off the last thing on a list! A good idea is to make three lists for your everyday life: personal, home & work.
Make realistic deadlines
Don’t set yourself a ‘perfect’ deadline and start setting more realistic ones. If you know a job is going to take a while, give yourself more time. Set the deadline back a few days so that if any other small jobs pop up in the way, you at least have opportunity to continue and keep on it for the next few days.
We’ve all procrastinated at some stage or another. It’s something we should try to avoid in order to stay productive and on top of our tasks. Try to develop a list of things you can do when you have slower days, just so that when you don’t have anything major to do, or you feel a little uninspired, you have a permanent to-do list to refer to.
Forget about multitasking
It’s common to assume that multitasking is a good thing and a valuable asset to your professional skills, however, we tend to focus and work far better when we only have one task to do at a time. Make use of deadlines and lists to avoid ending up working on multiple things at once.
Get to work earlier
If you know your workload is going to be a bit heavy, try and arrive early. Sure, you may not get paid that extra time, but take the time as an opportunity to pre-plan how your day is going to go. Waking up early and getting things in order before starting work helps keep you in a calm and creative headspace for the rest of the day.
Take regular breaks
It goes without saying that doing too much at once can stress you out to the point you affect your health. When you find yourself finishing a few tasks, reward yourself with a 10-15 minute break. Sit outside, grab a coffee, do some stretches and just relax for a moment before heading back to your tasks. You’ll feel a lot calmer and more energized to continue with your tasks.
Learn to say no
The last thing anyone wants when they are working on a huge task is to get asked to do another task. Whilst it may seem scary, you have the option to say no. If you know from your to-do lists that any additional work is going to cause stress, just politely explain to that person that you have a lot of stuff on priority that day. If the task they wanted you to do was such a huge deal, they would have assigned it earlier and given you plenty of time to do it.
We hope these tips have given you an idea of what you can do to better manage your time. If you’ve enjoyed this post, please consider sharing it over on LinkedIn with your co-workers!